Refining WhatsApp Communication: How to Schedule a Message in WhatsApp 

Right timing is a key in business communication. It is secondary if you are a small businessman looking to connect with your customers via WhatsApp Business or is a salesperson from a big company, looking to enhance your sales and marketing figures. Giving the right message at the perfect moment leads to conversion of a hot lead or losing a long-time customer also. 

In actual, you cannot use your phone 24/7, especially when your main customer base is on WhatsApp. It’s a lot of mental effort to find out the right time to send a sales or marketing message on WhatsApp and trigger it to a bunch of leads and customers based on their buyer journey manually. 

Even if you’re certain about you or your team handling everything, it is not a worth to do it manually. Well, take a breath! organise your list of tasks accordingly to remove your manual effort on every chat. 

As per the Gartner data, Automated nurturing leads messages give 23% more conversion rate over manual sending. So, the ability to schedule WhatsApp messages must be there. It is very crucial to have it to maintain the regular customer communication with automation. This will remove the limitations of manual efforts and time. 

Importance of the WhatsApp ‘Schedule Message’ Functionality  

Let’s discuss about WhatsApp for business. We all love it for quick chats, right? But the thing here, that mostly catches people off guard: WhatsApp itself doesn’t carry a built-in “schedule a message” button. Such as, “Send this at 10 AM Saturday.”  

The WhatsApp Business app does have those handy “away” messages for when you’re closed, but that’s just a basic autoreply, not a full-fledged “send this later” feature. This missing piece often leaves businesses scrambling, leading to headaches like: 

• Sending messages at truly awful times: Nobody wants to be manually hitting “send” on a customer update at 3 AM, do they? That’s just a recipe for tired eyes and mistakes. 

• Forgetting important follow-ups: Ever meant to get back to a hot lead or a customer who just acted, only for it to slip your mind in the chaos of the day? Happens all the time when you can’t schedule WhatsApp messages. 

• Missing out on global connections: Trying to reach customers across different time zones? It’s a real juggling act to hit them at the perfect moment without a way to send scheduled messages on WhatsApp. 

• Letting promising leads go cold: Imagine someone clicks your ad or messages you while your team is off duty. Without an immediate, automated response, that warm lead can quickly turn chilly. 

• Struggling to cultivate relationships consistently: If you can’t engage with people exactly when they need it, your lead nurturing efforts simply goes ineffective. 

But here’s the twist in the story! All these frustrations? They can totally be flipped around. As you know, it’s amazing what you can do in present with WhatsApp, the world’s most popular messaging platform! Compliments to some smart third-party apps, handy shortcuts, and more advanced automation tools, similar to those used in SMS marketing you can certainly schedule messages..  

So, whether you’re an iPhone user just looking for a super quick and easy way to schedule those messages, an Android user needing a reliable WhatsApp scheduling app, or even a growing business exploring trusted WhatsApp Business API partners – there’s definitely a solution out there that’s a perfect fit for what you need.  

Honestly, no matter the size of your business or the phone you’re using, you can find just the right tool to help you stay connected and chat with people much more efficiently. 

In case you are still in dilemma on how to schedule WhatsApp messages is a game-changer?  

Check out these eye-opening facts: 

• Businesses those started using scheduled messaging got their conversion rates grown by an incredible 32% as compared to those still using things in manual, conventional way. That’s a serious boost! 

• A massive 85% of customers prefer getting timely, proactive messages from brands on WhatsApp. Honestly, trying to keep up with that demand without WhatsApp timed messages would be a nightmare. 

• And with 75% of customers expecting businesses to be responsive 24/7, automating your messages becomes completely essential for keeping customer happiness high, even when your team is taking a well-deserved break. 

How to Schedule Messages on WhatsApp 

So, how do you get started with this? Well, there are a few clever routes – from handy workarounds to powerful third-party solutions and the comprehensive WhatsApp Business API.  

How to Schedule WhatsApp Messages for Android? 

There are specific apps designed to make this easy. Tools like SKEDit or Auto Text can help you automatically schedule WhatsApp messages right from your phone, making your business communication smoother than ever. 

For Android Users: A Look at Third-Party Apps 

Okay, so if you’re an Android user hoping to schedule WhatsApp messages, there are a couple of apps out there that try to lend a hand. Here’s a common way people set it up: 

• At first, you’ll require an app like SKEDit: Auto Message Scheduler. Find and download it from the Google Play Store. Once it’s on your phone, you’ll have to pop into your device settings and give it some special “accessibility” permissions.  

• Further, charge up the app and tell it that you are working with either regular WhatsApp or the WhatsApp Business app. Then, it’s as easy as choosing the person or group you want to send a scheduled message on WhatsApp to. 

• Now, pick the perfect date and time, and then just type out your message. See that little paperclip? That’s where you can attach files. And if this is a message you need to repeat multiple times, you can set it to repeat at various times. 

• Hit on the “Schedule” button, normally in the top right corner. There’s even an “Ask me before sending” option if you want to give it one last look before it flies out. 

• SKEDit will then give you a little notification to let you know your WhatsApp scheduled message has successfully gone through. 

While SKEDit sounds pretty neat for how to schedule a message in WhatsApp, it does have a few quirks. For it to work, you need to turn off your phone’s screen lock often and sometimes also mess with battery optimization. For many people, that can feel little uncomfortable when you consider about privacy and security. And, frankly, it’s had a bit of a hi- ride with Google by the time. The version you find now is a relaunched one, and from what folks say, it can be pretty buggy, which explains its rather low rating (about 2.3 out of 5 stars from around 34 reviews). 

Oh, and another thing: SKEDit isn’t really built for sending a whole bunch of messages at once. So, if your business has complex communication needs, you might find it a bit limiting. 

Now, you might also stumble upon Auto Text: Bulk SMS Scheduler for Android as another option to schedule WhatsApp messages. It works in a pretty straightforward way, much like SKEDit. The downside? Just like SKEDit, Auto Text tends to ask for quite a few permissions, which, again, can raise some privacy eyebrows. 

For iPhone Users: A Smart Shortcut 

If you’re an iPhone user, the way you schedule WhatsApp messages is a little different. Apple’s system is pretty tightly controlled, so you won’t find third-party apps that can directly hit “send” on your WhatsApp messages.

But don’t worry, there’s a neat little trick using Apple’s own Shortcuts app: 

• At first, be assured that you have the Shortcuts app on your iPhone. It normally comes pre-installed, but if not, you can easily download from the App Store. 
• Now you can open the app, click on “Automation” at the bottom. Then, you will click on the “New Automation,” and a list of “Personal Automation” options will come up for you. 
• Select Time of Day from the Personal Automation options and set the expected time to schedule the WhatsApp message. 
• As shown in the further screen, you can search for WhatsApp in the search box or search for the “Send Message via WhatsApp” action and write your message. 
• Save your automation upon confirmation. 

When the scheduled time is there, you’ll get a notification. Just press it and click on “Send” to deliver your message — not entirely automated, but somehow convenient for basic needs of scheduling. 

How to schedule WhatsApp messages on WhatsApp Web? 

For desktop device user, browser extensions such as Blueticks give straightforward schedule capabilities: 

• Set up the Blueticks extension to the Chrome browser from the Chrome Web Store. 

• Open WhatsApp Web QR code to get into your WhatsApp account. 

• You’ll find new icons added by the scheduler extension. 

How to schedule WhatsApp messages on WhatsApp Web? 

• For desktop, browser extensions like Blueticks give straight and simple scheduling capabilities: 
• Install the Blueticks extension to your Chrome browser from the Chrome Web Store. 
• Open WhatsApp Web & scan the QR code to log in to your WhatsApp account. 
• You’ll find new icons added by the scheduler extension. 
• Choose your required chat, contact, or group, then click on the scheduler icon to open the WhatsApp Message Scheduler menu. Then, find out your preferred time and time for scheduling the WhatsApp message. 
• Create your message in the given text box. Click “Schedule Send” to prepare the message for sending. You can also configure “Custom recurrence” to ensure this goes out on frequent time intervals. This certain option of WhatsApp schedule message works good for rare scheduling, but it does not have the strong features required for systematic business communication. 

How to schedule messages on the WhatsApp Business App? 

The WhatsApp Business App gives limited scheduling by its “Greeting message” and “Away message” features: 

• Open WhatsApp Business on your smartphone. 

• Go to Settings menu on the top right corner and select the Business Tools. 

• In Business tools, choose Greeting message and Turn ON the Send greeting message toggle. Add your message by clicking on the pencil icon. Save it. This will be triggered automated when a user begins a WhatsApp communication. 

• Now, choose the Business tools option and select Away messages. Turn ON the toggle button to Send away message and add start composing by selecting the pencil icon. 

• Press on the Schedule option and choose “Outside of business hours” to make sure that the message delivers only, when a user begins conversation outside of your business hours. 

This is a comfortable and convenient option. But it allows for common automated responses rather than targeted, personalized communication only, which makes it unsuitable for high level of marketing or customer service needs. 

Best Practices for Scheduling WhatsApp Messages 

Scheduling messages on WhatsApp can sense like going with a new device that you really wish for a longer period. But you must be got bored of doing overworking with this newly found skill.  

You can have a look and try to follow these best practices: 

Why Scheduling WhatsApp Messages Matters for Your Business

If you’re leveraging WhatsApp to be in connection with customers, scheduling messages can support you for more actions—with stress free environment. It’s not only about automation—it’s for delivering the right message at the right time and keeping your team ON and your customers engaged. 

Main Advantages 

1. Time saving and productivity gains 

The Broadcast feature simplifies scheduling processes, saving up to 30% of the time spent on message coordination. Businesses that implement effective automation tools like message schedulers recover approximately 20-30% of employee time that may be focused towards high-value tasks.  

2. Elevated customer engagement 

WhatsApp scheduled messages enable you to reach customers at optimal times when they’re most available. Messages sent between 8 PM and midnight have a 20% higher engagement rate over those sent during business hours.  

3. Global market reach 

With scheduled messaging, you can interact and communicate with international customers in their local time zones. Many consumers expected to make a purchase when a business’ communication timing is suitable for them. 

4. Consistent brand communication 

Scheduling makes sure that your messaging remains consistent, intime, irrespective of staff availability or workload fluctuations. This consistency makes brand trust and reliability and inspires an internal culture of planning for important updates, events, and campaigns. 

5. Strongest privacy and security 

Unlike third-party scheduling apps that may compromise with device security, WhatsApp Business API-Services partners like WebMaxy encrypt scheduled messages, making sure about the data integrity and user privacy remain untampered. 

6. Smooth team coordination 

With solutions like WebMaxy’s Shared Team Inbox Software, scheduling eliminates synchronization issues by offering a unified platform where team members can collaborate easily on customer communications. 

Conclusion  

Either you’re looking to hit your sales target, simplify lead generation efforts, or simply retain work-life balance while expanding your business, deploying the right scheduling WhatsApp scheduler can change your go-to-market strategy. 

For personal use or small businesses, free options may work. But as your business grows, investing in an entire solution like WebMaxy’s WhatsApp Business API platform offers the scalability, security, and AI-powered features required to turn WhatsApp into a real business growth engine. Start your message scheduling journey with a 7-day free trial and experience the makeover that WebMaxy can make for your business.  

Excel your business revenue growth with WhatsApp scheduled messages through WebMaxy ! For more information and details, drop us an email at: info@webmaxy.co.

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