How to Send Automatic Messages on WhatsApp in 2025
Have you ever missed a potential lead due to a late reply or completely ignored the same?
Certainly. Then, you must be aware about the price is very big and time taking to grab such one as a prospective customer. You know it’s 7 times more costly to engage and acquire customer over existing ones. Promptness and fast reaction time are the real requirements to retain and increase customers for your business.
But the question is,
- How can businesses avoid this churn?
- Is there a way to boost up customer communication via WhatsApp?
- Can we offer instant answers to customers’ FAQs via WhatsApp?
Have you ever wondered how to send automatic messages on WhatsApp for your business? We have the answer.
Yes! The simplest way to skip the nightmare is by using automated messages on WhatsApp to handle customer queries, services, or requests instantly.
A simple automatic message WhatsApp can transform your customer support and reduce wait times. Each single automated message on WhatsApp is a chance to make a strong connection with your audience.
You can now send an auto message in WhatsApp to each customer, every time.
Our simple blog shows how to send automated messages on WhatsApp to save countless hours.
Tired of Typing the Same Messages?
Find Out How to Send Automated Messages on WhatsApp with WebMaxy.
Is it Possible to set up WhatsApp Automated Messages?
Sure. For companies to setup WhatsApp automated messages, it’s miles now simpler than ever! For small companies catering to a small variety patron, the WhatsApp commercial enterprise App gives a viable choice to automate conversation.
However, for companies experiencing growth, making an investment in a strong WhatsApp commercial enterprise Platform will become tough to control evolving commercial enterprise necessities efficaciously.
As a result, companies are rapidly switching gears to get maintain of their clients on their favourite messaging channel. With 175 million human beings sending messages to commercial enterprise debts on WhatsApp, it will become the need of the hour to begin considering how we can use WhatsApp automation to improve the customer service for our brand.
In this text, we can communicate about the What/How/Why of WhatsApp automation and exceptional approaches to automate commercial enterprise messaging on WhatsApp.
Ready to scale your business? Learn how to automate WhatsApp messages for maximum impact and growth.
Benefits of WhatsApp Automated Messages
These days, corporations are underneath growing pressure to be more efficient, provide higher provider, and offer a higher enjoy to customers. The only manner to gain this is thru automation.
Automation makes it less complicated for corporations to supply what customers need and when. It allows corporations to serve their customers in a higher, quicker, and more personalized manner even in case of more than one conversation – something this is nevertheless beyond human competencies.
With the right tools, it’s easier to auto send message in WhatsApp and keep customers happy.
Here are the top 4 reasons why corporations must plan to apply WhatsApp automated messages:
- With WhatsApp automated messages, corporations may help their group to carry out higher in a difficult, aggressive environment, where fast, agile responses to market modifications are essential to staying in advance of the competition.
- Providing customers with quick replies on WhatsApp is a powerful way to enhance pace, accuracy, and adapt to converting marketplace situations quickly and efficiently.
- Via automating guide obligations of replying to bulk messages on WhatsApp companies can grow while not having to feature new body of workers, improve your backside line and give your enterprise the scalable infrastructure it desires to grow.
- With the new WhatsApp enterprise API, your enterprise can automate WhatsApp messages for its advertising and marketing campaigns with WhatsApp.
You just need to attach your WhatsApp enterprise account to our platform, and you’re capable of ship computerized WhatsApp messages with out guide intervention.
The API is to be had for any form of enterprise: B2B, B2C, professional use, training, or maybe for non-public use.
Methods for Setting up WhatsApp Automatic Messages
To set up automatic messages on WhatsApp companies relying on their commercial enterprise sizes, companies pick out from the subsequent methods.
You may learn how to auto send message in WhatsApp with our easy-to-follow steps:
1. Setup WhatsApp automatic messages on WhatsApp Business App
Setup Greeting messages on WhatsApp
Greeting messages for WhatsApp are typically short messages that customers set up to mechanically reply to incoming messages while they’re away. Right here’s an instance of the maximum used Greeting message on WhatsApp.
– Welcome Message
A welcome message is a greeting, or advent despatched to new customers or clients, when they first interact with a service, platform, or commercial enterprise.
It often consists of a warm greeting, an invite to explore with the services, and can offer simple facts or instructions on a way to get commenced.
For example:
“Welcome to WebMaxy – One-Stop WhatsApp Marketing Platform!
We’re eager to help you. Ask us or discover our services.”
– Setup Away Message
Away Messages on WhatsApp
Are set by enterprises to inform visitors or customers that they will be currently unavailable or inactive on WhatsApp.
To setup Away messages, they mainly use 2 types of messages on WhatsApp: –
1. Out Of Workplace (Office) Message
An Out Of workplace message is an automated reply despatched to inform senders that the recipient is currently unavailable. It usually includes information along with the duration of absence, an alternative person to contact, and a word of appreciation for bearing with us.
For example,
“Thank you for reaching out to WebMaxy!
We’re right now away but will get back to you soon.
For urgent issues, please contact us on info@webmaxy.co.”
2. Delayed Response Message
A delayed response message is a reply sent by automation to acknowledge receipt of a message or a query indicating that there will be a delay in offering a full response. It normally informs the sender that their message has been received and ensuring them that their query will be taken care at the earliest.
For example,
“Thanks for contacting WebMaxy!
We have received your message and will respond soon.
Your patience is appreciated!”
2. Setup WhatsApp automatic messages on WhatsApp Business API
– Custom Vehicle Replies for FAQs
Correctly dealing with excessive volumes of customer conversations on WhatsApp is essential for any commercial enterprise, and utilizing custom replies may be a game-changer.
With the aid of offering immediately responses to regularly requested questions (FAQs), organizations can shop precious hours and decrease customer wait instances.
With WebMaxy list Messages, organizations can enable extra flexible and conversational interactions, enhancing the general customer enjoy. This method no longer best streamlines verbal exchange but also fosters a more potent connection between organizations and their customers.
– Ongoing WhatsApp Campaigns
Even as sending out WhatsApp Campaign companies want to setup pre-defined messages. Right here are some examples of most used WhatsApp automatic messages that you can without problems setup with WhatsApp Business API.
1. WhatsApp vehicles respond Setup computerized replies on WhatsApp for bulk queries and for incoming messages when users are busy or unavailable. b. Order update Messages on WhatsApp.
For Example,
“Thank you for contacting WebMaxy.
Our team will get back to you shortly.”
2. Order update messages on WhatsApp Make order tracking clean with the fame of an order, informing clients approximately adjustments or development.
Your order with WebMaxy has been processed and is now out for delivery.
3. Cart abandonment messages lower churn rate by setting up vehicle messages on WhatsApp for users who leave items in an online purchasing cart without completing the acquisition, encouraging clients to return to their deserted cart and complete the transaction.
For Example,
“Hi there! Noticed you left items in your cart.
Complete your purchase now at WebMaxy and enjoy 10% off with code CART15.”
Conclusion
WhatsApp messaging app is one of the globally used communication channels for customer interaction at present. But your customers will likely depend upon it in addition to use your website, mobile app, and all other channels of business and support.
This means it is mandatory to ensure your customers are attended to across channels smoothly and without missing a beat.
A cognitive solution like WebMaxy WhatsApp Business API may help manage all your business communication via a unified messaging interface on WhatsApp.
You can unlock a new step of efficiency when you auto send WhatsApp message to all your contacts at once.
So, explore the power of an automatic message in WhatsApp to engage with customers 24/7.
Businesses may find the best way to communicate, reply and engage with their customers from a single point of contact that also on their favorite messaging channel, WhatsApp.
For more queries and requirements, you can send us an email at info@webmaxy.co.
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Frequently Asked Questions
A WhatsApp automation tool is software which sends pre-written messages on your behalf. It functions by connecting to your account to deliver prompt, auto replies and notifications without any human effort.
To set up automatic messages, you’ll need to have an official WhatsApp business account. After that, you can make a fixed of guidelines and custom replies, together with welcome messages or away messages, to send routinely.
Yes. The WhatsApp business app allows you to make two kinds of automatic responses: “Away messages” that respond whilst you’re not to be had and “quick replies” for regularly asked questions.
The very effective solution for sending bulk messages is an official WhatsApp Business API provider. The API is crafted for large-scale, automated campaigns with thousands of customers.
Yes. It is legally permitted. But with a crucial condition that you must have the user’s explicit consent to receive your messages. You also must comply with WhatsApp’s own terms of service without any issues.
The “best” solution relies fully on your business needs. However, the top providers for 2025 are those offering a reliable WhatsApp Business API with strong security, smooth CRM integrations, and real support for their clients.
Adam Wilson
Adam Wilson comes with an experience of 12+ years in the IT industry. As a Customer Success Manager, he has been researching and trying to understand the customers’ behavior in different scenarios. He has also studied human psychology to relate it to the purchase journey of the customers. His published books on customer psychology and behavior have received many honors and awards from various enterprises.
