Top 10 Contemporary WhatsApp Event Invitation Messages

Are looking to send WhatsApp messages for your forthcoming event or Seminars/ webinars? Then you are at the right place. Meeting Message on WhatsApp is a routine now. We will provide you a readymade message template set i.e. a template library, those you can send via a WhatsApp Business API provider like WebMaxy. 

In this blog, we will be providing a template library of WhatsApp messages for events and Webinar’s here. 

Let us begin the journey to unfold them here one by one! 

Major Types of WhatsApp Event Invitation Messages 

1. Event Confirmation WhatsApp Template Message 

You can show appreciation to attendees with this kind of message template & let them see that their registration attempt was done.

You can create a WhatsApp event invitation message. Also, short invitation message for event on WhatsApp. 

Sample WhatsApp Template Messages for Event Confirmation: 

• Hello [Name],  
  Thanks for showing keen interest in attending the [event name] hosted at [Date & Time]. 
  It’s a pleasure to host you!  
  Your place is booked, see you soon! 
  Thanks, for attending the event, it’s our pleasure for us to host you.  
  Your place is reserved, Let’s meet at exact 7pm. 
  Tentative Event Flow is like : 
  [Time] – [What will happen] 
  [Time] – [What will happen] 
  [Time] – [What will happen] 
  [Time] – [What will happen] 
  [Time] – [What will happen] 

2. Webinar Confirmation WhatsApp Notification 

Like Event confirmation, send a Webinar confirmation to users on WhatsApp to confirm details of your webinar. Users would be expected to get joining details for the webinar & they can find the same on WhatsApp.  

WhatsApp Template Message for Webinar Confirmation: 

• Hello [Name],   
  You have been Registered for the [Webinar/Workshop].  
  You can join the Webinar at [Date & Time].  
  You can join by clicking the ‘Join’ button given below.  
  Happy Learning! 

3. Webinar Invitation WhatsApp Notification 

WhatsApp is the perfect platform to elevate Webinar Signups with 98% Message-open rate & 45-60% Click-through rate.  

You will get 3x more people to sign up for your Webinar by sending a WhatsApp promotional notification.  

WhatsApp Template Messages for boosting Webinar Invitation: 

• Join us tomorrow in [Company name] upcoming webinar to have knowledge of [Reasons to join] It’s free;  
  Register now by clicking the below button! 

• Hello [Name],
  Your Seat for [Webinar Name] is reserved.
  In this class, you will be learning how to [Motive of webinar].
  Click on the below given link for Webinar link to join the session.
  Hurry up! [Team Name]

• Hello [Name],    
  [Your Business Brand Name] is arranging a webinar on “*[Topic of Webinar] *” this week.   
  The session will be delivered by *[Name of Host] *, [Founder of/ CEO of/ Marketer at].  

We will discuss:  

• [Reason to Join] 
  [Reason to Join] 
  [Reason to Join] 
  [Reason to Join] 
  [Reason to Join] 
  Limited Seats Available!!!   

Click on “*Reserve Your Seat*” to book your seats for the webinar. 

4. Event Invite WhatsApp Notification 

Send an Event joining Notification on WhatsApp to increase 3x more event attendance than Emails & SMS.  

WhatsApp Template Messages for Event Invitation: 

• Hi [Name], 
  We are organizing a [Event Name] at [place]. 
  Date: [Date] 
  Time: [Time] 
  We look forward to host you.  

• Hi [Name], 
  We are happy to invite you to the Event on *[Event Topic] * hosted by [Host/ Your Brand Name] 
  Here are some key takeaways from the workshop: 
  1. [Benefit 1 of attending Event] 
  2. [Benefit 2 of attending Event] 
  Click on the below button to register 
  Regards, [Your Brand Name] 

5. Event Update WhatsApp Notification 

Inform users about changes in Events by automating a WhatsApp Notification. People open WhatsApp multiple times a day, making it the best place to send them updates for your events.  

WhatsApp Template Message for Event Update: 

• Hey [Name]  
  This message is to inform you that the [Event name] event which was scheduled for [Date] will be conducted now on [Updated Date]. 
  Kindly plan your schedules accordingly. 

6. Webinar Reminder WhatsApp Notification 

To make sure all registered users are attending your Webinar, send a WhatsApp Notification along with Webinar Link.  

WhatsApp Template Messages for Webinar Reminder: 

• Hi [Name], the [Webinar Topic] is about to begin in 10 mins.
  Kindly join the meeting by clicking on the link below.
  Regards, [Your Brand Name]

• Dear [Name],  
  We will be going Live with Webinar on [Webinar Topic] Session in the next [Number] minutes.  
  Use the following link to join in: [Add Link] 
  Looking forward to see you!  
  Best Regards, Team [Brand Name] 

7. Event Reminder WhatsApp Notification 

Send this Event Reminder WhatsApp Notification to acquire more Event signees to attend the event.  

WhatsApp Template Message for Event Reminders: 

• We are LIVE !!
  We don’t see you in the [Meet App Name] call. Are you on the [Meet app name] call?
  We don’t know what’s wrong, but we don’t see you.
  If you have not joined yet, please join now.

8. Webinar Postponed WhatsApp Notification 

Update users about any new changes to the timing of webinar via this WhatsApp Notification.  

WhatsApp Template Message for Webinar Postponed: 

• Hi [Name], 
  Greetings from [Brand Name] !! 
  Due to some uneven circumstances [Webinar name] that was expected to be held on [Date] has been rescheduled to [Date]. 
  Highly regret the inconvenience caused. 
  Would you still be attending the Masterclass? 
  Regards, [Brand Name] 
  Quick Replies- Yes / No 

9. Webinar Upsell WhatsApp Notification 

This WhatsApp Notification will help elevate your Webinar Signups. In Webinar Upsell Notification, you are basically re-engaging existing users to sign up for another Webinar.  

What you need to do is pitch (or lineup) another Webinar to users who’ve already attended one of your previous webinars.  

Since they already viewed one of your webinars, they’re most likely to signup & attend another Webinar.  

WhatsApp Template Message for Upselling another Webinar to existing users: 

• Hello there, 
  Greetings from [Brand Name]. Hope you enjoyed the LinkedIn Workshop by [Host name]!!. 
  You have sent us a lot of DMs, asking details about the [Workshop or Topic] mentioned in yesterday’s workshop.  
  Please click YES and our team will call you to help you understand if this program is a right fit for you. 
  Request a Call Back from us. 
  Quick Replies- Yes / No 

10. Webinar Follow-up Notification 

Users who attended your webinar are much more likely to purchase from you!  

So, follow up with them by sending a WhatsApp Notification inspiring them to perform an action like ‘Book a Call’ or ‘Book a Demo’.  

WhatsApp Template Message for following up with users who attended your webinar: 

• Hi [FIRST_NAME], 
  Thanks for participating in the webinar yesterday. I hope you found the tips helpful, and you learned something new. 
  We’d like to get in touch with you and talk about how you can implement the ideas discussed in [COMPANY]. Would you spare 15 minutes on Thursday morning for a quick call? 
  P.S. If you’d like to watch again the webinar, here it is: [link] 
  Have a nice day! 

Key Points While Drafting WhatsApp Template Messages 

Each template message goes under the careful eye of WhatsApp to make sure that it fits the WhatsApp Message Template Guidelines. 

Here are a few Key Points you need to remember: 

• You can Use *Bold*, _Italics_, ~Strikethrough~ in the template text along with emojis to make it more effective. 

• The formatting of the message should be correct else WhatsApp rejects the message. 

• Add Call to Action or Quick Reply Buttons in a message with a character limit of 20 characters.  

• Utilize emojis to personalize your messages.  

How to Send WhatsApp Template Messages? 

You would need the help of a WhatsApp Partner like WebMaxy to send Template Messages on WhatsApp.  

WebMaxy is a WhatsApp Business API-based Marketing platform that enables you to easily create & send Broadcast messages to unlimited users.  

With WebMaxy, you can easily make & broadcast WhatsApp Template Messages to unlimited users with a single click. 

You can send these messages only to users who’ve opted in for receiving WhatsApp notifications from your business.  

Also, you can: 

• Send promotional WhatsApp Template messages to increase sales 

• Automate Transactional Notifications without any worries with end-to-end encryption enabled.  

• Answer customer queries with 1:1 Live Chat 

• Send Retargeting WhatsApp campaign to a segregated audience 

Conclusion  

All above template messages are very useful for automated WhatsApp messages to send to multiple participants wishing to attend upcoming events and Webinars. These template messages serve the businesses even during their non availability and holidays. Customers get instant replies at any time any day. These templates save time and human role up too much extent. The accuracy for sending on right time and day can be scheduled. You can also send a WhatsApp group invitation message. 

For more assistance or guidance, contact the WebMaxy team at info@webmaxy.co.

Frequently Asked Questions